DDQ Software

Teams typically spend 20-25 hours manually completing a single DDQ, with some reporting 4+ hours per day just on questionnaire responses. AutoRFP.ai cuts per-response editing time from 15-20 minutes to 2-3 minutes by auto-generating accurate first drafts from your content library. On average, our customers save 26 hours per DDQ or security questionnaire, which translates to roughly $9,100 in human capital savings per submission. We provide granular reporting so you can measure this impact down to the individual SME level.

Yes. AutoRFP.ai is purpose-built to handle DDQs, RFPs, security questionnaires, and vendor assessments all within a single platform. Whether you receive a 200-question due diligence questionnaire from an investor or a compliance-heavy RFP, the same AI response engine, content library, and collaboration workflows apply. Many of our customers in financial services use AutoRFP.ai across their entire response operation, from investor DDQs through to security questionnaires and formal RFPs, without switching tools.

AutoRFP.ai takes data security and confidentiality extremely seriously. Our system employs enterprise-grade encryption for all data, both in transit and at rest. We maintain ISO 27001:2022 compliance and operate on a secure cloud infrastructure with strict access controls. Unlike traditional AI systems, AutoRFP.ai never uses your proprietary fund information to train its models. Your sensitive information remains exclusively within your private instance, ensuring that confidential details about strategy, performance, and investors never leave your control. Additionally, you can establish granular permission settings to ensure team members only access information relevant to their roles.

Absolutely. Investors send DDQs in every format imaginable: Excel workbooks with macros and dropdown validations, Word documents with embedded tables, PDFs, and even web portals. AutoRFP.ai's AI Document Importer automatically identifies every requirement and extracts questions regardless of format complexity. You can upload multi-format DDQs (for example, one part in Word and another in Excel) into a single project, and export completed responses back into each investor's original format with all formatting, macros, and validations preserved.

Yes. AutoRFP.ai provides executive-level reporting that breaks down automation impact across your entire organisation. You can see metrics like automation rate, time saved, and cost savings per DDQ, per quarter, and even per individual SME. For example, if you assign 100 questions to a team member, AutoRFP.ai can report that AI drafted accurate first responses for 96 of them, and that team member only needed to make significant edits on 1-2% of answers. This kind of granular reporting makes it straightforward to prove ROI to your CFO during budget reviews and justify expansion.

Many teams come to AutoRFP.ai without a structured content library. Some have past responses scattered across shared drives that are not even searchable. AutoRFP.ai builds your content library as you work. Every DDQ you complete enriches your knowledge base. The AI uses semantic search to find relevant past responses by meaning, not just keywords. So when you search for 'data retention policy', it surfaces relevant answers even if they were originally filed under 'GDPR compliance' or 'European data privacy'. Over time, your library becomes your competitive advantage, turning months of DDQ responses into an instantly searchable asset.

AutoRFP.ai's response engine handles both types differently. For factual, process-driven questions like 'Do you have a business continuity plan?' or 'Are you ISO 27001:2022 certified?', the AI pulls accurate, verbatim answers from your content library with high trust scores. For strategic questions that require nuanced, tailored responses such as 'What are the visions and goals of your company?', you can guide the AI with win themes, competitive intelligence, and specific context to generate a strong first draft. You then add your creative, strategic lens on top. The system indicates trust scores and shows when responses are verbatim versus AI-adapted, so you always know where to focus your review time.

After a quick 30-minute demo, we can have your account configured and fine-tuned within 48 hours. Our white-glove onboarding team handles the heavy lifting, including importing your existing DDQ responses and documents into the content library. For enterprise deployments, we offer dedicated implementation specialists who can work with your compliance and IT teams to ensure everything meets your security requirements. Most teams are completing their first DDQ in AutoRFP.ai within the first week.