Collaboration

A live workspace where your team and AI win together.

Draft with AI in real time, @mention SMEs where they already work, and project-manage every RFP from one dashboard: no spreadsheets, no email chains, no daily status meetings.

A live workspace

Collaborate in real time, with AI alongside you

Live collaboration

Assign editors and reviewers with one click and work the same response together as it updates live. Comments stay attached to the requirement, not buried in email, so context is never lost.

  • Real-time editing with your whole team
  • Comment threads on every response
  • Unlimited users on every plan

Meet your team where they work

Notifications in Slack, Teams and email

@mention an SME on a specific question and the request goes straight to the tools they already live in, with no inbox archaeology.

Slack & Teams

Assignments, @mentions and reminders land in Slack or Teams so SMEs respond without logging in.

Email notifications

Prefer email? Every assignment, comment and deadline can notify by email too.

Ask the AI in chat

Pull an approved, cited answer from your library straight into a Slack or Teams conversation.

Project management

See everything. Chase no one.

Track every RFP without chasing people

When you're coordinating 8 SMEs across a 200-question RFP, you shouldn't need three spreadsheets to answer "what's the status?". Open the dashboard, see who's at 40% with two days left, and send a targeted reminder in one click to catch the bottleneck before it becomes a crisis.

  • Real-time progress across every RFP, DDQ and questionnaire
  • Spot blockers before deadlines
  • Audit trail on every change & approval

AI in the loop

Agents that work alongside the team

AI does more than draft: it reviews, applies consistent edits, and connects to the rest of your stack.

AI reviewer

A second set of (AI) eyes flags gaps and inconsistencies before a human reviewer ever opens the response.

Consistent bulk edits

Apply one tone or win theme across hundreds of answers in eight voices, with every change reviewable.

Connected via MCP

Bring deal context from the rest of your stack into the workspace through an MCP connection.

Prove the ROI to leadership

Win rate, response speed, hours saved. See how AutoRFP.ai turns activity into a number you can take to the board.

Open the ROI calculator — Prove the ROI to leadership
“I'm really impressed that when we bid with AutoRFP.ai, in most cases 80% of the questions the customers have are answered with the first instance. AutoRFP.ai has halved the time it takes to respond, meaning we've doubled our participation rate.”
Jake PhillpotJake PhillpotCEO

FAQ

Frequently asked questions

How does AutoRFP.ai help me coordinate multiple SMEs across an RFP?

AutoRFP.ai gives you a single dashboard showing every team member's workload and completion status at a glance. You can assign specific questions to individual SMEs across security, legal, finance, technical, and compliance teams, set deadlines, and instantly see who is stuck or falling behind. No more checking three different spreadsheets to see if someone finished their section.

Can I see real-time progress on who has completed their assigned questions?

Yes. The project dashboard shows completion status for every assignee in real-time. You can see exactly how many questions each SME has been assigned, how many they have completed, and where bottlenecks are forming. This visibility means you catch delays days before the deadline rather than discovering them at the last minute.

How does AutoRFP.ai handle version control and approvals?

Every response maintains a full audit trail showing who provided information, who edited it, and who approved it. The system tracks all changes with timestamps, so you always know the current state of every response. This is particularly important for compliance-heavy RFPs where you need to document the review and approval chain.

Can multiple team members work on the same RFP simultaneously?

Yes. AutoRFP.ai supports real-time collaboration across your entire team. Multiple SMEs can work on their assigned sections simultaneously without conflicts. The platform handles task assignment, progress tracking, and review workflows so everyone knows exactly what they need to do and by when.

How long does it take to get set up?

After a quick 30-minute demo, your account can be configured within 48 hours. Our onboarding team helps set up your team structure, permissions, and workflows. Most teams are collaborating on their first RFP within the first week.

Product demo

See AutoRFP.ai work for you

Our customers win more deals, faster, with higher-quality responses, and we think you can too.