Tender Writing: How to Write a Tender and Best Practices

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Do you do tenders? Then this video is for you. And you'll want to wait till the end because I'm going to share something pretty awesome about changing your tender approach and leveraging the latest in AI. In this video, we're going to cover off some of the best tender response software in the market. Let's jump into it. So, where we've gone to is a bid manager community called Stargazy or stargazy.io. They look at all kinds of proposal tech to really understand what's available in the market, and you can join that community and take part in it and talk to hundreds of other kind of tender and bid professionals across the globe and how they answer tenders and RFPs. So, let's look at the first one, Tendium. They are one of the newer AI-native

tender response software in the market. Really, they're all about growing your public sector sales. The first part of when you're doing a tender is finding and sourcing those tenders. You might be already subscribed to a bunch of tender databases, notifications from all kind of different counties and local government principalities in the UK and elsewhere, all your kind of different tender notifications for your business. And the categories are confusing and you just get overwhelmed with what's there because you get these emails every single day and you have to sift through it. That's where software like Tendium and other kind of tender aggregators can help you find the right opportunities. Then you can leverage AI to help respond to those tenders and you read more about them. There isn't too much about their product on their website, but I'm sure you can get in contact with their team and then sign up for a free trial. Next, we have GovDash. Now, I've included GovDash, even though they're

much more suited for US federal or US sled government tenders. GovDash, if you are doing US federal or US sled government tenders, this is the software for you. So, they also help you use different capture programs and source those proposals and contracts. They're really well suited for your long-form tender response, where you might get 100-page PDFs and you have to provide a very persuasive narrative response for the tender. You can find out more information on their website or the different integrations they have. You can book in for a demo and understand more about their product at govdash.com. Next, for our tender response software, we have Use Rogue. Similar to GovDash, really well suited for US federal tenders and sled, but they can also be used across any long-form narrative

tender. You generally will have three different types of tenders. That is your long-form narrative response, short-form response, and your tender portals. Your long-form tender response, what that looks like, and you will know if you receive these because you're writing in response to the tender tens of thousands of words in Word doc and PDFs. It's very much a narrative about your business, about your product and services, and how that will meet the requirements in the tender. Now, that's long-form. So, your providers like Use Rogue, GovDash, Tendium, and a quite a few of these providers are really well suited for long-form response. Using those software will feel like using Google Docs or Word Doc, where effectively you're in a document editor writing a response and leveraging AI to help you

write that response. Then you also have a short-form tender response. You might also get in Word Doc, Excel, PDF. Usually there's more requirements, so they might get into the hundreds of thousands of requirements. They're asking shorter questions, and they expect a shorter response. Usually the response might be five sentences max. Your short-form tender response often is in Excel, can be in a Word document with tables throughout. And then finally you have your tender portals, where you're answering every single question in that portal. Use Roq. They're really great for your long-form tender responses that might come in an RFP, an RFI, a tender. And as you can see, it's more of that Google Doc style editor, except that you can leverage AI. It has all your organizational context, so your past tender responses to leverage that with AI to then answer the tender. Has AI assistance to really help you provide that. Really interesting is

their non-compliance feature, where effectively can go back to the compliance or evaluation criteria that you often will see in a tender, and then flag any inconsistencies or anything where you're not meeting those compliance matrices that you received from the tender. If you want to find out more information about Use Roq, you can definitely go to useroq.com, sign up, or book in a demo. There's more information on their website. Next we have Altura. Altura are a AI native tender response software, where effectively it has some really strong go no go features, where you can upload the tender requirements and it can analyze them to see if you will even match that tender based off your organizational context. It has a database of all your previous tender responses and everything about your organization to help answer that tender. There's more information about Altura on their website. You can book in for a demo and another kind of like a

long-form tender response editor. Then you have BidScript. BidScript, newer player into the market, free trial you can get started with by going into their website and have a look at their product, bidscript.co.uk. Very much built for the UK tender market. It has your bid library where you can pull in uh all your past winning RFPs and tenders. Uh it has your go no go uh decision matrices as well, so it can help with deciding whether you want to go ahead and proceed with a tender or not. Especially useful in the UK when you see public tenders and you want to make a quick decision on whether to start bidding on that tender or not. Then it also has other features like sourcing and analyzing those tenders. So similar to GovDash, which had sourcing for US FedCon, BidScript can help you with sourcing UK tenders. And that's really powerful to have the sourcing and the response in

the same platform. Again, really useful for your kind of long-form narrative style responses, pre-bid intelligence to understand more about the tender and their buyer before you get into it. You can find out more at bidscript.co.uk. Then you have mytender.io. Definitely probably the newest entrance into the tender response software market. Again, AI-native tender software. You can go to their website and have a go at their software or book in a demo just to understand more about them. But effectively, like a lot of the other software, it really helps you with the tender response. So, it you can upload a document, whether that's a PDF, Word doc, and then it can start summarizing that tender and answering it for you based off your organizational context. I think what's cool with them is you can really understand more of that project management angle with regards to your tenders. So, it really helps with managing your pipeline of different responses as you progress through.

Then, for our last one, we have auto rfp.ai. That's actually where I'm from. So, I'm brought from auto rfp.ai. Different to the others, where we're really powerful is in your short-form tender response. So, if you receive a lot of tenders in Excel spreadsheets, in Word doc, and PDF with tables, and it's less about a narrative over tens of thousands of words and more about answering questions about your product or services, what is your encryption for data in transit or at rest, those hundreds of questions, that's where rfp.ai shines. An Australian company with offices all across the globe, including Australia, Vancouver in Canada, and Sweden in Europe. Our strongest features is to do with our ability to import anything, whether that's an Excel spreadsheet, Word doc, PDF, and our AI OCR processor automatically scans the document and

finds every single requirement, response cell, everything that you need to effectively respond to in that tender and gathers the context of that tender without you having to really do anything. Then, you've got our browser extension, which I mentioned. If you are answering in tender portals, where you actually have to answer questions, that's what our browser extension is built for, effectively allowing you to quickly ingest and respond to any tender portal questionnaires. So, once you have your document in order, our AI response workflow then uses the context about your company. So, you would upload past RFPs, past tenders, your documentation, your internal docs, anything you have about your company that you can use in your tender response. You would upload that to Auto RFP. Then our semantic search, which effectively is an LLM searching across your context, finds the most relevant information to then use to generate that

new response. What's AutoRFP.ai's unique proposition is around the transparency and understanding exactly where that response came from. We call this our trust score. And you can effectively source down to exactly what response was used to generate that response. And it's just AI you can trust. Then there's a lot more about our collaboration features in relation to workflows to assign different SMEs and different team members to answer the tender and so on. And AutoRFP, our pricing model, unlimited contributors, so you can have as many team members log in as well. Now, if you want to find out more about AutoRFP.ai, you can book in for a demo to chat to our team and find out more there. I mentioned at the start of the video to watch the end for something really exciting. So, we've spoken a little bit about tender search and aggregating and understanding your tenders. What if AI

could help look at all available and public tenders and find the most relevant ones for your company? You can get started with that with AutoRFP's tender search, and you can use it for free. Enter your email, and within 24 hours our AI would have scraped and looked at every relevant tender in the globe for your company. So, get started at auto rfp.ai, search tender opportunities, or you can find it in our footer. Thanks. See you.